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Summary Registrant Terms & Conditions
Thank you for registering your participation in the Gay Games 11 Hong Kong 2022 (Games). Although we at GGHK Limited look forward to seeing you, whether you are an athlete, volunteer, official, spectator, supporter or any other participant, you should note that your registration carries some responsibilities which you should be aware of.
We expect you to conduct yourself appropriately to ensure that both you and other participants enjoy themselves and have a good time. In addition to abiding with local laws, you should also follow our Gender Inclusion, Health & Well Being Policies, and Code of Conduct. We also expect you to abide by the Federation Principles of Participation, Inclusion, and Personal Best. Please also follow any instructions that Games volunteers and officials may request of you.
We are a non-political and non-profit organisation that was specifically established to organise a large diversity sports event in Hong Kong. This is our only focus. There are other organisations that are better suited to express political views or promote other causes. (If we tried to change all wrongs in the world, we may end up changing nothing.)
Taking part in the Games involves an element of risk, particularly if you are an athlete or some other active participant. You should not only be 18 years old when the Games start but also be of appropriate physical and mental fitness for your participation level. We cannot be liable for any injury you may suffer or property loss during your time in Hong Kong, but we will provide any assistance we can, including providing your personal information to medical services where required. We recommend that you have insurance for your stay.
Our running of the Games will be subject to many factors, including some which are out of our control. Therefore, we may need to make changes to the Games, from changes to the venues, sports and events to postponing or even cancelling the Games. We can only refund your fees if we cancel the Games, but will not if you withdraw your participation for any reason.
When you participate in the Games, we may take photographs or otherwise record your performance. This is both to memorialise this wonderful event but also to share it with others who cannot attend as well as to spread the word to future participants at future games. We appreciate your consent to allowing us to do that.
Summary of the
EEA and Non-EEA Privacy Policies
GGHK Limited takes your privacy very seriously.
We collect and control your information (such as your contact information (name, e-mail or street address, phone number etc.) and demographic information (age, country of residence, preferred language etc.)) when you communicate with us by entering competitions and surveys, on our website & apps or indirectly through third party platforms (Facebook, etc). We may also provide it to third parties (partners, sponsors and marketers) and outside of Hong Kong and/or use it for research, all on an aggregate, anonymised basis. Although providing your information is not mandatory, we will not be able to provide you with services in some cases if you do not provide it.
We will take steps to protect and use your information generally to organise the Gay Games 11 Hong Kong 2022 (Games), and specifically for your participation in them or for any other specific purpose you may have provided it to us. We will also use it for marketing purposes where you have consented to that. Your information is stored in a secure environment and restrict access only those who need to use it for one of the permitted purposes. We will retain your information for the period necessary for that.
If you are outside of the EEA, you also have rights under the Personal Data (Privacy) Ordinance (Chapter 486) of the Laws of the Hong Kong Special Administrative Region.
You can contact us at firstname.lastname@example.org or at Suite 701, 7/F, The L Plaza, 367-375 Queen’s Road Central, Hong Kong if you wish to opt out of any marketing or any other communication, or have any questions.
You must comply with these terms when you use and contribute content on GGHK Limited’s (we, us or our) website at www.gghk2022.com (Website) and other applications and APIs (Apps) provided by us. The Website and Apps are together, our Services.
We may change these terms and conditions, and contents in and functionality of our Services at any time.
You can contact us at email@example.com to delete your content from our servers, or if you have any questions. You can also request that we remove content belonging to you that has been uploaded by others without your permission.
These terms and conditions are governed by the laws of the Hong Kong Special Administrative Region.
Summary of the Cookies Policy
We use the following types of cookies:
Other third party cookies which our Services may use include those from Google, MailChimp and others to understand how our Website is being used. Session cookies are deleted when you close your browser but persistent cookies will remain on your device. Except for necessary cookies, all other cookies will expire after 3 years.
Additionally, we also use email beacons (to inform us if an email has been opened or imbedded links clicked-through) and your IP addresses and web logs (to diagnose problems, administer the Website, or improve our Services).
You can contact us at firstname.lastname@example.org if you wish to withdraw any consents, or have any questions.
Every participant in the Gay Games 11 Hong Kong 2023 (GGHK2023) will follow the GGHK2023 Code of Conduct for Participants and Coaches. By registering for GGHK2023 each participant agrees to this Code of Conduct:
For Coaches, Trainers and Managers
GGHK is committed to providing a safe, healthy and inclusive environment where people feel comfortable to be themselves, free from any form of discrimination, or harmful behaviour from others. This policy defines how inappropriate and unacceptable behaviour will be addressed to ensure that everyone can contribute to the aims of GGHK safely, effectively and in an inclusive environment where everybody is treated with dignity and respect.
This policy covers all participants, coaches, trainers, managers and officials involved in GGHK.
GGHK is committed to creating an environment where everyone feels safe, included and respected and encourages anybody to speak up if they experience or witness behaviour which they find inappropriate or unacceptable.
GGHK is committed to diversity and inclusion and does not tolerate any circumstance where an individual is treated unfairly, is unreasonably denied access to opportunities, or is excluded.
Discrimination, Bullying and Harassment
Discrimination is any negative action or attitude directed toward someone because of a characteristic, like their race or gender identity. Other characteristics are:
Ethnicity / nationality
Disability / medical history
Marriage / civil partnership
Pregnancy / maternity/ paternity
Gender identity or expression / sexual orientation
Bullying is malicious, often repetitive behaviour that is harmful to another and which can undermine, humiliate or injure the person on the receiving end.
Harassment is unwelcome or unwanted behaviour that creates an intimidating, hostile, degrading, humiliating or offensive environment for another person.
GGHK is fully committed to the elimination of any form of discrimination other than what is necessary to ensure that the effective and safe execution of GGHK.
GGHK does not tolerate any form of harassment or bullying. Bullying and harassment can occur regardless of whether it was the intent of the perpetrator to cause harm or not.
Examples of bullying and harassment include, but are not limited to:
shouting or swearing at another person;
making physical and/or psychological threats;
overbearing levels of supervision and/or persistent criticism;
inappropriate derogatory remarks about and/or ridiculing somebody;
unjustifiably excluding colleagues from meetings/communications/social events;
deliberately sabotaging or impeding the performance of another;
unwelcome physical contact ranging from touching to serious assault;
offensive emails, text messages or social media content;
physical or verbal sexual advances;
making offensive comments or insensitive jokes; and
spreading rumours about somebody; or insulting someone.
Diversity and Inclusion
GGHK is committed to promoting diversity and inclusion in order that everybody feels valued, respected, included and can reach their full potential.
GGHK is committed to creating and sustaining a culture that values meritocracy, openness, fairness and transparency.
Breaches of Policy
Concerns around discrimination, bullying, harassment or any behaviour that undermines the respect of another will be dealt with swiftly and sensitively. You can ask for help or alert the HR Team via email: HR@GGHK2023.com.
Where acts are deliberate, malicious or serious in nature, breaches of this policy may, following the appropriate process, result in exclusion from GGHK.
The Federation of Gay Games (FGG) and GGHK Ltd (GGHK) jointly endeavour to create an inclusive environment during the Gay Games 11 Hong Kong 2023.
FGG and GGHK recognise that not all genders are legally recognised in their country of origin or residency, and are aware of the various challenges that may be faced in these circumstances.
FGG and GGHK recognise that many sporting competitions are still organised in traditional binary male and female gender categories. In its goal to be inclusive of all genders, the FGG and GGHK clearly see how that traditional binary competition structure can be an obstacle for inclusivity of all.
In line with our principles and values “Participation, Inclusion, and Personal Best™,” FGG and GGHK have developed this policy, which aims at optimal inclusion of all genders, whilst safeguarding safe and fair playing ground for all, across all of our sports and cultural events.
FGG and GGHK firmly believe that a participant should take part in GGHK2023 in the gender category they feel truly reflects their identity. In addition, a growing pool of countries and organisers of sports competitions recognise a gender designation referred to as “X”, which is also an option for some sports.
FGG and GGHK acknowledge that only participants themselves can identify their gender, and a participant should never feel left out or forced to take part in a Gay Games competition that does not align with their identity.
In order to best safeguard fair play and safe participation, some sports may need to continue with the provision of male and female binary gender competition categories, but alternative formats, such as mixed gender competitions, specific non-binary competitions, or open competitions with no gender categories at all, may be offered outside of the binary categories wherever possible, to allow participants of any gender to take part.
The FGG will work with GGHK and successive future organisers of Gay Games to offer an increasing range of competition options across all sports and cultural events, so that we become an even more inclusive place for all genders.
FGG and GGHK are committed to pursuing the official ratification of new records by federations or governing bodies and will support them to develop more inclusive policies wherever possible. However, should a new record be set during a GGHK event by a participant, neither GGHK nor the FGG can guarantee that such record will be recognised or ratified by other (inter)national sports entities. The final decision depends on the relevant international federations or governing bodies’ gender recognition policies.
FGG and GGHK will follow international standards and best practices when implementing measures to ensure the appropriate handling of personal information before, during and after accreditation, in order to prevent any kind of undue disclosure (including waivers for document requirements).
GGHK will strive for a discrete, professional, and respectful approach when addressing each person’s gender of competition throughout their GGHK experience.
FGG and GGHK will not tolerate any kind of discriminatory behaviour towards any participant, spectator, guest, official or volunteer at GGHK as per its Code of Conduct and Dignity and Fairness Policy.
It will also not be tolerated for any participant, spectator or volunteer to question or challenge another GGHK participant on their gender; this is a breach of their human rights and against what Gay Games stands for. The Gay Games exists to promote Participation, Inclusion, and Personal Best™ for all, and the FGG will therefore also not tolerate any participant taking unfair advantage of the inclusive nature of GGHK2023 to better their own performance or that of their team.
Registration: Legal Name, Name, Pronouns
To take part in the Gay Games, participants will need to register. FGG and GGHK understand the sensitivity that may exist around gender-related information or their derivatives.
Registration: Legal Gender, Gender Identity and Gender of Competition
All disputes or complaints arising out of or in connection with this policy should be raised, in the first instance, to the GGHK representatives or event officials involved. Should the dispute persist and/or escalation be required, the issue can be raised by any participant or official to a “Disputes Committee” (email@example.com) for mediation, arbitration or determination.
If the Disputes Committee determines that GGHK has insufficiently met reasonable expectations in providing an inclusive competition opportunity for any individual participant, they will be entitled to a full refund on the related registration fees.
The Disputes Committee is composed of members appointed by FGG and GGHK.
For any question about this policy or its application at GGHK2023, please get in contact with the GGHK and/or the FGG via this email address: firstname.lastname@example.org
Part of the mission of the Gay Games movement is to preserve and improve the health and well- being of participants, before, during, and after the Gay Games. In order to promote its message of “Participation, Inclusion, and Personal Best,” the Gay Games has endeavoured to develop and implement policies that allow for safe and fair events for all.
Health and Well-being
Pre-Existing Conditions and Pregnancy
Participants with pre-existing injuries or medical conditions, including pregnancy, should:
Personal Responsibility and Illegal Substances
GGHK2023 promotes personal responsibility and avoidance of risky behaviors for all participants and guests. To further these goals, all participants are urged to visit these websites concerning the issues of safe and safer sex and avoidance of sexually transmitted diseases.
GGHK has a policy of no tolerance of any illegal substances or recreational drugs. Participants may not use or be under the influence of any illegal substances at any venues or events. Violation of this policy will include removing the participant from the competition or event.
GGHK has a policy of no tolerance of any illegal or prescription substance use solely for the purpose of enhancing performance. Violation of this policy will include removing the participant from the event. However, GGHK understands that use of some types of performance enhancing drugs and other substances are medically necessary and will not exclude any participant due to medical uses of such substances.
The goals of the Gay Games policy on performance-enhancing drugs are to promote: health and well- being of participants; individual responsibility for personal behavior; and fair competition. These goals complement and are part of the overall Gay Games principles of Participation, Inclusion and Personal Best.
To further these goals, GGHK promotes personal responsibility and avoidance of use of performance- enhancing drugs for all participants. To further these goals, all participants are urged to visit these websites concerning the use of performance-enhancing drugs and their effects on the user and the sport.
GGHK and the Federation of Gay Games may decide to provide drug testing for performance- enhancing drugs in any sport that requires such testing within the sanctioning body, or if it appears that fairness requires such testing.